FREQUENTLY ASKED QUESTIONS:
INVESTMENT ADVISER REPRESENTATIVE CONTINUING EDUCATION
The North American Securities Administrators Association (NASAA) announced on November 30, 2020 that its membership voted to adopt a model rule to set parameters by which NASAA members could implement continuing education programs for investment adviser representatives in their jurisdictions. The model rule has a products and practices component and an ethics component and is intended to be compatible with other continuing education programs. The model rule is available here.
The model rule represents the culmination of years of work by state securities regulators and industry to develop a relevant and responsive continuing education program. This successful collaboration will help promote heightened regulatory compliance while also helping investment adviser representatives better serve their clients by remaining knowledgeable of current regulatory requirements and best practices.
Below are answers to frequently asked questions about the Investment Adviser Representative Continuing Education initiative. The latest additions to the FAQs are at the top of each category.
Updated: October 8, 2021
Who does the Investment Adviser Representative Continuing Education (IAR CE) program apply to?
Every investment adviser representative (IAR) registered in a jurisdiction that adopts the model rule will be subject to its CE requirements. The program applies to all registered IARs of both state-registered and federal covered investment advisers in that jurisdiction.
Are IARs required to take specific courses?
No, IARs are free to select courses that appeal to their interests and business models so long as they meet the credit requirements, and the courses are approved content for the IAR CE program. The program provides maximum flexibility for IARs.
Why does the system still list my IAR CE status as “IAR CE Required” when I dropped my registration with the state requiring IAR CE mid-year?
IAR CE requirements are maintained if an IAR has been registered with a state which requires IAR CE (an in-scope state) for any part of the year. Thus, even if an IAR withdraws from an in-scope state, the requirement continues to exist and may affect future registration(s) in in-scope states.
CREDIT HOURS & REPORTING
Who reports course completion?
The course vendor/provider reports course completion to FINRA, NASAA’s vendor for program tracking.
Is there a reporting fee?
Yes, the IAR CE course reporting fee, also sometimes referred to as the roster fee, is $3 per credit hour.
When is the reporting fee due and how is it paid?
When the course vendor/provider submits an IAR’s completed course for credit, the $3 per credit hour is due upon submission. The course provider submits the reporting fee and course completion information to FINRA, the manager of NASAA’s CE reporting database.
When do IARs need to begin complying with the CE program?
Compliance will begin with the 2022 calendar year in states adopting the model rule with an effective date of January 1, 2022. CE credits must be reported by the end of each calendar year. Newly registered IARs will be required to meet the annual IAR CE requirement by the end of the first full calendar year following the year in which they first become registered.
How many credits/hours are required?
Beginning in 2022, IARs will need to attain 12 CE credits each year to maintain their IAR registration. A “credit” is a unit that has been designated by NASAA to be at least 50 minutes of educational instruction. The 12 credits must include 6 credits of Products and Practices and 6 credits of Ethics and Professional Responsibility.
What is the Products and Practices component of IAR CE model rule?
The Products and Practices component is designed to ensure ongoing knowledge and competency related to investment products, strategies, standards, and compliance practices relevant to the investment advisory industry.
What is the Ethics and Professional Responsibility component of IAR CE model rule?
The Ethics and Professional Responsibility component is designed to ensure ongoing knowledge and competency related to an IAR’s duties and obligations to his or her clients including, but not limited to, issues related to the fiduciary duty owed to each client.
Every Ethics and Professional Responsibility course must ensure that at least one-half (50%) of the material in the course is related to an IAR’s ethical responsibility. Therefore, by taking all 6 credits, the IAR meets the 3 credits of ethics that is required by the Model Rule. This ensures that every IAR can meet the ethics component of the IAR CE model rule. If course providers are unable to certify that content on ethical responsibility is covered or if content reviews determine that content on ethical responsibility is insufficient, those courses will not be approved.
Who is the course management vendor (CMV)?
The CMV is Prometric LLC, (Prometric), which was chosen based on its experience and reputation. Prometric understands the vital role that assessment programs serve in enabling professional and academic advancement. Prometric has worked over the years to develop and continually refine the expertise required to support these critical assignments, and it has received glowing recommendations from states that have used its services. By working collaboratively with subject matter experts with many leading organizations to understand current organizational requirements, Prometric has also built a strong foundation of knowledge in such industries as financial services, information technology, professional services, and government licensing.
If an IAR earns more than 12 CE credits in a year, can he or she carry the excess credits over to the next year?
No. An IAR who completes more CE credits than are required for the year may not carry forward excess credits into a subsequent year.
Can an IAR complete the same course in two successive renewals or take the same CE course more than once?
CRD tracking will include duplicate courses in the course transcript section if reported, but duplicate courses will not count toward the IAR CE requirement, even if completed in another year. However, a duplicate course that has been updated with a new course number will provide the IAR with CE credit for that course. Every course that is taken must have a unique course ID. The course ID will be available to the IAR so they can review that against their own records. Some courses will be updated over time and have the same name. However, if the content has changed enough to be relevant, then a new course ID will be issued to the provider. In that case, so long as the course has a new course ID, a course with the same name or instructor may be taken again. An example of this could be regulatory courses in an area where government rules and regulations change frequently or even annually. In this case, the course will have a new course ID and may also have a new course title to indicate the year for which the course is relevant.
What if an IAR changes firms mid-year?
If an IAR begins taking courses during a calendar year, then changes firms mid-year, the credits completed before the switch will appear in the IAR’s course transcript in CRD and will apply toward the annual CE requirement.
If an IAR terminates their registration and then seeks to re-register 23 months later with a different IA, is there a policy with respect to how the IAR CE requirements should be addressed? Does the individual need to make up missed CE credits?
Yes. To re-register during the two-year exam window, the IAR would need to complete any missed CE. For instance, if the IAR leaves the industry in December 2022 without completing the 12 credits of CE for 2022, and then attempts to re-enter in 2024, the IAR would need to complete (before becoming registered) 12 credits for 2022 and 12 credits for 2023. The 12 credits for 2024 would be due by December 31, 2024. The CE for 2022 and 2023 need not be completed within those years but can be done on a catch-up basis in 2024.
Alternatively, the IAR can re-take and pass the Series 65 or 66 in lieu of completing the missing CE.
Does an IAR need to make up missed CE credits?
Yes. Courses completed in the current year will apply to the current year and the past year if there is a deficiency to be resolved. Completed IAR CE credits completed in any year will first be applied to the previous year, if the IAR did not complete the previous year’s requirement, and then to the current year’s requirement.
Example 1: Joe failed to complete his IAR CE requirement for 2022 by December 31, 2022. Any IAR CE courses he completes in 2023 will be applied to the 2022 deficiency until that requirement is completed. Excess credits in 2023 will not be applied to the 2024 IAR CE requirement.
Example 2: A broker-dealer (BD) registered representative (RR) registers as an IAR on July 1, 2022. The RR does not have an IAR CE requirement for 2022. The IAR CE requirement for that IAR would begin in January of 2023. If the IAR completes courses during 2022, these credits will not be applied to future IAR CE requirements.
Can instructors who are also IARs receive CE credits for the courses that they teach?
Yes. However, CE credit is only applied once. A course instructor will be awarded CE credit for every unique course, with a unique course ID, that they offer, deliver and report.
Do correspondence and self-study courses count?
Yes, there is no limitation/maximum credits restriction for courses delivered as self-study or a similar method. However, these courses must be officially approved by Prometric and NASAA before they can count toward CE credits under the IAR CE Program.
How does an IAR ensure that the IAR’s completion of the annual CE requirement is reflected in CRD?
Course completion is a shared responsibility between the instructor, the course provider, and the IAR. The IAR is responsible for attending class at the designated time and completing an assessment associated with that course to receive the CE credits for the course. The IAR will also be asked to complete a satisfaction survey as part of the course activities required for CE credit.
The IAR is responsible for ensuring that the course provider reports the IAR’s completion of the course by collecting the IAR’s CRD number, and first and last names. The IAR is also responsible for ensuring they receive documentation for courses attended and keeping track of the number of CE credits awarded for each course. The IAR can self-monitor course submissions by logging into their FinPro account.
The instructor is responsible for taking attendance and recording course completion for each participant as well as the number of CE credits to be awarded. They would then communicate that information to the course provider or directly to FINRA, as manager of NASAA’s CE reporting database. The course providers are responsible for reporting successful completion information to both the IAR and to FINRA, as manager of NASAA’s CE reporting database.
How do I sign up for a FinPro account?
IARs will monitor and report their IAR CE through FINRA’s FinPro system.
Go to https://www.finra.org/registration-exams-ce/finpro to create an account.
Can I count my FINRA Regulatory Element continuing education towards my IAR CE requirement?
Yes, you can use FINRA’s Regulatory Element course towards the Products and Practice component of your IAR CE requirements. Please note, you must speak with your broker-dealer to determine if they want to report it on your behalf or if you should self-report your course completion through FinPro and pay the applicable reporting fee of $3 per credit hour.
Please note, there will be no refunds. In addition, if for any reason your reporting fee payment is not processed or is charged back you will not receive the corresponding IAR CE credits.
COURSE CONTENT AND PROVIDERS
Who will provide CE that meets the requirements of the program under the model rule?
Under the model rule, IARs are required to take approved CE courses from approved course providers. NASAA has developed standardized criteria under which potential IAR CE content providers and individual CE courses will be approved. Any vendor, firm, individual, or state may provide CE so long as the provider, instructor (if applicable) and course are approved.
Who is eligible to submit courses for approval?
Anyone can submit courses for approval once they are an approved provider; they are required to apply with their course materials and meet the established course criteria, which will be reviewed and approved by Prometric.
What is the process for obtaining approval of providers and courses?
NASAA has retained Prometric to review and approve providers, instructors and courses in accordance with criteria established by NASAA’s IAR CE Committee. The application process and website to apply can be found at Investment Adviser Representative Continuing Education.
What criteria will be used to assess potential IAR CE providers and course content?
Potential IAR CE providers, instructors, and course content owners will be assessed on standard criteria available for review in the IAR CE Program Handbook.
What if a firm wants approval of course materials that include proprietary information?
A firm will need to go through the same approval process as other providers. A firm specific class can be limited to associated persons of that firm. The course content evaluation materials and requirements are available for review in the IAR CE Program Handbook.
Are there required courses?
No, other than the requirement that the 12 credits of CE must include six credits of Products and Practice and six credits of Ethics and Professional Responsibility. IARs will self-manage finding and completing CE courses, which will enable them to tailor their CE to their interests and business models.
Is there flexibility with course content taking into consideration, for example, combining an ethics course in another topic or streamlining courses most applicable to a specific business model?
Providers will indicate the total number of credits per course and whether the courses may cover both types of required content.
Is there a requirement for a course assessment or test and, if so, what is that requirement?
Yes, every course must have an assessment that is at least 10 questions in length. There is also a requirement that IARs pass assessments with a score of 100% on an unlimited number of attempts. However, there is an exception to these number of attempts and passing rate. If the course is also approved or pending approval by one of the five (5) professional designations that waive the Series 65, then that professional organization’s approved number of attempts and passing rate will instead be approved and applied in lieu of the 100% requirement. The five organizations that are allowed this exception are Certified Financial Planner (CFP); Chartered Financial Consultant (ChFC); Personal Financial Specialist (PFS); Chartered Financial Analyst (CFA); or Chartered Investment Counselor (CIC).
How can someone become a continuing education provider?
To become a registered continuing education provider under the IARCE Program, you must complete the course provider application. The application process and website to apply can be found at Investment Adviser Representative Continuing Education. For additional information, please also review the . Prometric can be reached by phone at 800.742.8731, OR by e-mail at CESecuritiesSupport@Prometric.com.
IARS REGISTERED IN MULTIPLE STATES
What if the IAR's home state has not adopted the model rule but he or she is registered in another state that has adopted the model rule?
If the IAR’s home state has not adopted the model rule, the IAR would still need to comply with the CE requirements in each of the other states in which he or she is registered as an IAR. See also the following questions and responses.
Will an IAR receive reciprocity in other states if the IAR meets the CE requirements of his or her home state?
An IAR registered in another state who is also registered as an IAR in his or her home state is in compliance if the home state has CE requirements that are at least as stringent as the model rule and the IAR is in compliance with the home state’s IAR CE requirements.
If an IAR has an active IA registration in a state and adds another state, will the current year IAR CE completion requirement apply to the new state?
Yes. If an IAR has an active registration in a state and adds another state, the current IAR CE completion requirement will apply to the new state.
Who can be contacted with questions regarding a state's requirements?
For any questions regarding a jurisdiction’s specific requirements, please contact that jurisdiction’s securities regulator. Contact information is available here.
For dual registrants, can the CE required by FINRA for BD agents meet any of the CE requirements for IARs?
An IAR who is also a registered BD agent and who complies with FINRA’s CE requirements is considered to be in compliance with the requirement to report six credits of Products and Practices content, so long as the FINRA CE content continues to meet certain baseline criteria as determined by NASAA.
Does FINRA Firm Element training count toward IAR CE requirements?
Yes, if the training is approved by NASAA. Anyone, including a BD firm, can seek approval to provide CE that meets the criteria established by NASAA.
Does FINRA Regulatory Element training count toward IAR CE requirements?
NASAA will accept the securities industry CE Regulatory Element as an equivalent of the Products and Practices module so long as the FINRA CE content continues to meet certain baseline criteria as determined by NASAA.
If an IAR completes FINRA’s Regulatory Element training in 2020 or 2021, can this be applied towards IAR CE requirements for 2022?
Yes, NASAA will accept the securities industry CE Regulatory Element taken in 2020, 2021 and 2022 as an equivalent of the six credits for Products and Practices for 2022. The reporting fee of $18 ($3 per credit hour times six credits) will need to be paid by the IAR or the IAR’s firm to apply Regulatory Element to IAR CE. FINRA is working on the functionality to apply completed Regulatory Element toward IAR CE and anticipates it will become available in the second quarter of 2022.
Are any IARs exempt from CE requirements based on factors such as length of experience and/or professional designations?
No. There are no exemptions or waivers available based on experience or other qualifications. However, see the FAQ immediately below.
Can the CE required to maintain certain professional designations meet some or all of the CE requirements for IARs?
Yes, credits from CE courses taken to maintain professional designations can apply to the IAR CE program so long as the provider and course have been approved through Prometric for IAR CE purposes. Providers will likely promote the fact that certain courses qualify for IAR CE so IARs can look for courses that meet the CE requirements for both IAR CE and their professional designations.
FAILURE TO COMPLETE
What happens if an IAR does not complete the CE requirements in a timely manner?
If an IAR does not complete the CE requirement by the annual deadline, the IAR will pay the registration renewal fee and CRD will set his or her IAR CE status to “CE Inactive,” which will then appear in the Investment Adviser Public Disclosure (IAPD) and in BrokerCheck. The IAR can continue to do business. CE Inactive is notice to the IAR that if CE is not completed by the end of year, the IAR will be unable to renew his or her registration. An IAR that is CE Inactive will hold that status in all states where the CE rule is effective following adoption of the model. If a state has not yet adopted the CE model rule, the CE program will have no impact on the registration status of the IARs registered with that state – the current registration practices will remain the same.
What happens if an IAR is CE Inactive during registration renewal season?
An IAR who fails to comply with CE requirements by the end of a 12-month reporting period will renew as “CE Inactive” at the close of the calendar year until the IAR completes and reports all required IAR CE credits for the reporting period. An IAR who is CE Inactive at the close of the next calendar year is not eligible for IAR registration or renewal of an IAR registration. The IAR will then have a CRD status of Fail to Renew.
How does a CE Inactive IAR become current with the CE requirement?
Courses completed in the current year will apply to the past year if there is a deficiency to be resolved. Completed IAR CE credits completed in any year will first be applied to the previous year and then to the current year’s requirement. The IAR’s IAR CE status will be automatically updated to satisfied once the IAR has obtained the required number of CE credits.